Collaboration

SmartTable is designed for team work. Whether your team is in the same room or distributed, you can share data, manage permissions, and edit together in real time.

Sharing

You can share SmartTable data at several levels:

Sharing Level	What It Does
Base Sharing	Share the whole base via a link with permission control
Form Sharing	Share a form view publicly to collect submissions
Dashboard Sharing	Share a dashboard publicly for real-time data display

Member Management

Each base has its own member list. You can invite users by email or username and assign one of the following roles:

Role	Permissions
Owner	Full control, including deletion
Admin	Management permissions except deletion
Editor	Can add, edit, and delete records
Commenter	Can view and add comments
Viewer	Read-only access

Real-time Collaborative Editing

When real-time collaboration is enabled, multiple users can edit the same table at the same time:

• Online Presence — See who is currently viewing or editing.
• View Sync — Follow collaborators' view switches and scroll positions.
• Cell Locking — Cells being edited are locked to prevent conflicts.
• Conflict Detection — Optimistic locking detects and reports collisions.
• Offline Queue — Changes are cached locally and replayed after reconnection.
• Graceful Degradation — Falls back to normal mode if WebSocket is unavailable.

Enabling Real-time

Real-time collaboration is optional and is enabled on the backend with ENABLE_REALTIME=true or --enable-realtime. See Docker Deployment for configuration details.

Comments and @Mentions

You can discuss records directly inside SmartTable:

1. Open a record's detail panel.
2. Add a comment in the comments area.
3. Type @username to mention a team member.
4. Mentioned users receive a notification.

Notifications

Configure notifications to stay informed about:

• Record modifications
• @mentions
• Approaching deadlines
• Workflow execution results

Request Tracking and Local Cache

SmartTable includes collaboration-supporting infrastructure:

• Request Tracking System — Request IDs trace requests end to end and standardize error handling.
• Local Cache System — IndexedDB caches collaboration state, auth, and config, reducing config requests by 90%+.

Related Links

• Table Operations
• Workflow Automation
• Docker Deployment