System Management

System Management is the backend administration module of SmartTable, accessible only to administrators. Through System Management, you can configure global parameters, manage user accounts, maintain email services, view operation logs, and ensure the platform runs securely and stably.

Accessing System Management

1. Click the user avatar in the upper right corner.
2. Select System Management to enter the backend.
3. System Management contains multiple functional modules, switchable through the left sidebar or top tabs.

Permission Note

System Management is only open to administrator roles. Regular users, editors, and viewers cannot access it.

User Management

The User Management module is used to manage all user accounts on the platform, including adding, editing, disabling, deleting, and resetting passwords.

User List

The user list displays basic information of all platform users:

Field	Description
Email	User login account
Name	User display name
Role	Admin / Workspace Admin / Editor / Viewer
Status	Active / Inactive / Suspended / Deleted
Created At	Account creation time

Filtering and Searching

• Search users by email or name.
• Filter by role.
• Filter by status.

Adding Users

Administrators can manually create new users:

1. Click the Add User button.
2. Enter email, name, and initial password.
3. Assign a role.
4. Click Save.

Editing Users

• Modify user name and role.
• Disable or activate accounts.
• Reset user passwords.

Batch Deletion

• Select multiple users.
• Click Batch Delete to delete multiple accounts at once.

System Configuration

The System Configuration module is used to set platform-wide parameters, divided into Basic, Security, Email, and Other configurations.

Basic Configuration

Configuration	Description	Current Status
System Name	Platform display name	Reserved, not yet enabled
System Description	Platform description	Reserved, not yet enabled
Page Size	Default table pagination size	Reserved, not yet enabled
Timezone Mode	UTC or local timezone	Enabled
Local Timezone	Select specific timezone name	Enabled

Timezone Configuration

• UTC Mode: All times are stored and displayed in UTC.
• Local Timezone Mode: After selecting a timezone, times are interpreted and displayed in that timezone.
• Common timezones: Asia/Shanghai, Asia/Hong_Kong, Asia/Tokyo, America/New_York, etc.

Security Configuration

Configuration	Description
Password Min Length	Minimum password length, range 6 ~ 50
Require Uppercase	Whether password must contain uppercase letters
Require Lowercase	Whether password must contain lowercase letters
Require Digit	Whether password must contain numbers
Require Special Character	Whether password must contain special characters
Session Timeout	Auto logout time after user inactivity (minutes)
Allow Registration	Whether to open self-registration entry
Enable 2FA	Reserved, not yet enabled

Password Rules

After configuring password complexity, all users will be validated in real time when registering or changing passwords:

• Whether the length meets requirements.
• Whether required character types are included.
• Submission is blocked if rules are not met.

Registration Toggle

• When enabled, the login page shows a registration entry, and users can self-register.
• When disabled, the registration button is hidden and registration requests are blocked; only administrators can add users.

Email Configuration

Email configuration is used to enable the platform's email sending capability, supporting SMTP servers.

Configuration	Description
Enable Email Service	Master switch
SMTP Server	e.g., smtp.example.com
SMTP Port	e.g., 25, 465, 587
Sender Email	Displayed sender address
Sender Display Name	Sender name
SMTP Username	SMTP authentication username
SMTP Password	SMTP authentication password
Encryption	SSL / TLS / None

Test Email

After configuration, enter a test email address and click Send Test Email to verify the configuration.

Email Templates

System Management also provides email template management:

• Registration verification email
• Password reset email
• Notification email
• Custom templates

Other Configuration

Configuration	Description	Current Status
Enable Logging	Whether to record operation logs	Reserved, not yet enabled
Log Retention Days	Log retention duration	Reserved, not yet enabled
Enable Performance Monitoring	Whether to enable performance monitoring	Reserved, not yet enabled

Operation Logs

The Operation Logs module records key operations on the platform for audit and troubleshooting.

Recorded Content

• Operator
• Operation type (create, update, delete, login, etc.)
• Operation object
• Operation time
• IP address
• Operation result

Log Uses

• Track the source of data changes.
• Investigate security incidents.
• Meet compliance audit requirements.

Email Logs and Statistics

System Management also provides email sending logs and statistics:

• View the sending status of each email.
• View reasons for email sending failures.
• Statistics on email sending volume and success rate.

Notes

• After modifying security configurations, logged-in users will not be forced to log out immediately, but the changes take effect upon next login or password change.
• After modifying timezone configuration, the displayed time of historical data may change.
• Sensitive information such as email passwords is usually displayed as ciphertext in the interface.
• It is recommended to back up current configurations before making important changes.