Scenario Practice: HR Recruitment

Applicable Scenario

This solution is suitable for enterprise human resources departments to standardize the recruitment process. Using SmartTable, HR can centrally manage job requirements, candidate information, interview schedules, and hiring progress, and improve recruitment collaboration efficiency through views and automation.

Typical use cases include:

• HR recruiters managing candidate resumes and interview processes.
• Hiring managers viewing candidate profiles and interview feedback.
• HR supervisors statistics on the recruitment funnel and channel effectiveness.

Recommended Table Structure

Create two core tables: "Job Management" and "Candidate Management".

Job Management Table

Field Name	Field Type	Description
Job Title	Single Line Text	The name of the recruitment position.
Department	Single Select	Such as Engineering, Product, Marketing, etc.
Recruiter	Member	The HR responsible for this position.
Headcount	Number	Planned number of hires.
Job Status	Single Select	Options: Open, Paused, Closed.
Priority	Single Select	Options: Urgent, High, Medium, Low.
Expected Onboard Date	Date	Planned onboarding date.
Job Description	Long Text	Job responsibilities and requirements.

Candidate Management Table

Field Name	Field Type	Description
Name	Single Line Text	Candidate name.
Phone	Single Line Text	Candidate phone number.
Email	Email	Candidate email address.
Applied Position	Link	Links to the "Job Management" table.
Source Channel	Single Select	Options: Headhunter, Referral, Job Board, Website, Social Media, Other.
Current Status	Single Select	Options: Resume Screening, To Be Interviewed, Interviewing, Pending Feedback, Offer Sent, Hired, Rejected.
Interviewer	Member	The hiring manager arranged for the interview.
Interview Time	Date Time	Scheduled interview time.
Interview Feedback	Long Text	Evaluations and suggestions filled in by the interviewer.
Expected Salary	Single Line Text	Candidate's expected salary range.
Resume	Attachment	Upload candidate resume.
Notes	Long Text	Other supplementary information.

Recommended View Configuration

Job Management Table Views

• Kanban View: Group by "Job Status" to view the progress of each position.
• Table View: Display all job information for HR supervisors to review.

Candidate Management Table Views

• Kanban View: Group by "Current Status" to visually track candidate flow.
• Calendar View: Use "Interview Time" as the date field to arrange interview schedules.
• Grouped View: Group by "Applied Position" to view the candidate pool for each position.
• Table View (Filtered by Interviewer): Helps hiring managers view their own interview arrangements.

Dashboard Suggestions

• Display metrics such as "Open Positions", "Candidate Count by Status", "Source Channel Distribution", and "Offer Conversion Rate".

Optional Workflow Automation Suggestions

Automation Scenario	Trigger	Node Configuration
Interview Reminder	Scheduled trigger (daily)	Find candidates whose "Interview Time is tomorrow" and notify the interviewer and HR via a Webhook node.
Status Change Notification	Record update trigger (current status changed)	When the candidate status changes to "Offer Sent" or "Hired", notify the recruiter and hiring manager.
Resume Screening Assignment	Record create trigger	Assign to the corresponding recruiter based on "Applied Position" through a condition node.
Overdue Feedback Reminder	Scheduled trigger (daily)	Condition node checks if "Current Status is Pending Feedback and Interview Time is more than 2 days ago", reminding the interviewer to fill in feedback.

Brief Operation Steps

1. Create the "Job Management" and "Candidate Management" tables and configure the fields listed above.
2. Add an "Applied Position" field in the "Candidate Management" table linked to "Job Management".
3. Create Kanban, Calendar, and position-grouped views.
4. Enter open position information and import or manually enter candidate resumes.
5. When arranging interviews, update the candidate status and interview time; fill in interview feedback after the interview.
6. Configure workflow automation for interview reminders, status notifications, and overdue feedback reminders.
7. Build a recruitment dashboard to continuously optimize the recruitment funnel and channel effectiveness.